The forthcoming AGM of the Company to be held in respect of FY2025 will be held, in a wholly physical format, in Singapore at Banquet Hall, Sembawang Country Club, 249 Sembawang Road, Singapore 758352. Shareholders may continue to: (i) appoint proxy/proxies or the Chairman of the AGM to vote on their behalf at the AGM, if they are unable to vote in person; and (ii) submit questions related to the resolutions to be tabled at the forthcoming AGM in advance of the lodgement of the proxy forms for the AGM. Separate Resolutions at General Meetings The Company provides for separate resolutions at general meeting on each distinct issue. All the resolutions at the general meetings are single item resolutions. Where resolutions are “bundled”, the Company will explain the reasons and material implications in the notice of meeting. Provision 11.2 All resolutions at general meeting are put to the vote by way of poll. Votes cast for, or against, for each resolution will be read out by the Chairman of the Meeting immediately at the meeting. The total numbers and percentage of votes cast for or against the resolutions are also announced after the conclusion of the general meeting via SGX-ST’s website. The Company will appoint an independent external party as scrutineer for the poll voting process for the purpose of directing and supervising the count of the votes cast through proxy and in person. Prior to the commencement of the general meetings, the scrutineer will review the proxies and proxy process and also ensure that satisfactory procedures of the voting process are in place. Shareholders are informed of the voting process at each general meeting. Attendees at General Meeting All the Directors (including chairpersons of the Board Committees) attend all general meetings of the Company. The external auditors will also be present in addressing queries raised by shareholders relating to the conduct of the audit and the preparation and the content of the auditors’ report. All the Directors who held in office during the financial year were present at the AGM and EGM held in 2025, except Mr Chong Wai Siak, who was overseas on the day of the AGM, absent with apologies. The external auditors, Forvis Mazars LLP were also present at the AGM held on 28 March 2025. Provision 11.3 Absentia Voting at General Meetings As authentication of shareholder identity information and other related security issues still remain a concern, the Company has decided, for the time being, not to implement voting in absentia by mail, facsimile or email. Provision 11.4 Minutes of General Meetings The Company prepares minutes of general meetings that include substantial and relevant comments or queries from shareholders relating to the agenda of the meeting and responses from the Board and Management. Provision 11.5 requires companies to publish minutes of general meetings with shareholders on its corporate website as soon as practicable. The Company published its minutes of general meetings via the SGXNet and on the Company’s corporate website within one (1) month from the conclusion of the general meetings. Provision 11.5 Dividend Policy Guideline The Company does not have a fixed dividend policy. The frequency and amount of dividend distribution will depend on the Company’s earnings, general financial condition, results of operations, capital requirements, cash flow and general business conditions, development plans and other factors as the Directors may deem appropriate. Any pay-outs are clearly communicated to shareholders via the financial results announcements through SGXNet. Provision 11.6 ANNUAL REPORT 2025 KEONG HONG HOLDINGS LIMITED 45 CORPORATE GOVERNANCE REPORT
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